Key Problems in Electrical Compliance:

1. Complexity and Fragmentation:

   • Regulations like the Electricity at Work Regulations (1989) and BS7671 are extensive, making compliance difficult.
   • Compliance data (certificates, inspection reports) is often scattered across systems, locations, or even physical files.

2. Consequences of Non-Compliance:

   • Non-compliance at worst can lead to safety hazards, legal penalties or disasters like electrocution or fires.
   • At best non-compliance can feel overwhelming –  not knowing where to start or working in an ad hoc manner.

3. Overwhelming Workload:

   • Managing thousands of circuits across multiple buildings is labor-intensive, prone to errors, and costly in terms of time and resources.

The EDIS Solution:

EDIS (Electrical Data and Information System) centralizes and automates compliance management to make the process efficient, accurate, and proactive.

1. Centralized Data Hub:

   • Stores all electrical compliance information in one cloud-based system, accessible from anywhere.
   • Eliminates the chaos of scattered paperwork and outdated systems.

2. Time Savings and Automation:

   • Reduces administrative workload by up to 60%.
   • Automates 16 key processes like data entry, certificate generation, and report creation.

3. Error Reduction:

   • Eliminates manual data handling, reducing human error.
   • Generates accurate compliance certificates and documentation automatically.

4. Proactive Alerts and Tracking:

   • Sends reminders for inspections, expiring certificates, and overdue work.
   • Tracks remedial actions to ensure issues are resolved.

5. Enhanced Field Efficiency:

   • QR codes on distribution boards provide instant access to board details and inspection history.
   • Automatically generated single-line diagrams help visualize electrical systems for easier planning and troubleshooting.

6. Improved Decision-Making:

   • Data-driven insights empower smarter decisions, from maintenance schedules to major renovation projects.
   • Moves from reactive to proactive management, anticipating problems before they arise.

The EDIS Compliance Cycle:

A continuous 8-step process ensures thorough and ongoing compliance:

1. Assess Current Status: Inventory electrical assets and documentation.
2. Create a Plan: Develop a roadmap for testing, prioritizing risks, and setting goals.
3. Conduct Inspections: Digital tools streamline data capture during inspections.
4. Generate Certificates: Automate certification with pre-populated, accurate data.
5. Manage Documents: Centralize storage and create work orders for identified issues.
6. Track Remedial Work: Assign, monitor, and ensure completion of corrective actions.
7. Receive Alerts: Get reminders for inspections, expiring certificates, and overdue work.
8. Repeat: Embed a culture of continuous improvement.

Conclusion:

EDIS is more than a compliance tool; it’s a transformative system for managing electrical safety. By streamlining workflows, improving accuracy, and enabling proactive decision-making, EDIS saves time, money, and lives—creating safer and smarter working environments.

Key Takeaway:

For organizations managing large estates, EDIS turns the chaos of compliance into a structured, efficient, and lifesaving process. It’s not just about meeting regulations; it’s about creating a culture of continuous improvement.